In Scoutbook I had to enter their leadership history by hand. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). But Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. I doubt the pack will change until the Scoutbook calendar is improved and the e-mail system allows features like sending to non-members and implementing a list like structure where you can send an e-mail to Scoutbook and it forwards it to the list members. We are also using Troopmaster for Advancement. Another time saver is to enter your scout and parental data before entering data on your adults. Privacy Policy. that would need to be transferred into Scoutbook. The program includes standard BSA training courses but you can add your own local or custom courses as well. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). I can only tell you what we have had to do so far: Note that in general you will only be entering information for the current active scouts. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Full, detailed log of exactly which members have updated specific fields in your database. This article is not all-inclusive. My troop is also migrating to Scoutbook from Troopmaster. What is the Difference Between Internet Advancement and Scoutbook? If you kept Internet Advancement 2.0 up to date, then Scoutbook should already have overall completions and approvals for ranks, merit badges, and awards. @VictoriaMorgan - there is no such upload available to IA. 3. level 2. Easily stay in contact with your unit through email. Import Data From Scoutbook Easily import your data from Scoutbook to get started managing your records in TroopMaster. send text messaging alerts to Scouts and parents, easily access I cannot believe that there isnt a more automatic way to do this. "customized" some of the choices made by the scripts may not work Format: Comma delimited Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. It seems that you have far greater control over your data (and Post unit announcements to your website, home page, and newsletter. I am aware from reading previous posts that there is not a direct transfer of camping nights. on getting data out of Troopmaster and massaging it into the right The process of migrating from Troop Master to Scoutbook has been very rough for us. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Powered by Discourse, best viewed with JavaScript enabled. Choose from either a dark or light theme for your site. communicate with parents of absent Scouts about what their kids I can convert this data into any format that is needed. And I did not realize that TroopMaster didnt export this info. I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Hi Michael, Activity levels such as Unit, Den, and Individual allow you to categorize your activities. From here you can search for Merit Badge Counselors. One of the hardest parts about converting from Troopmaster to How To's, and so much more! Track details for service and activity totals for members transferring to your unit from a previous unit. Credit toward Camping, Hiking, Service, etc. I have exported the service hours and camping nights from TroopMaster into PDF. Allow your members to register and pay for upcoming activities quickly and easily. Members: All Scouts Troopmaster stopped exporting data for in-progress awards several years ago. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Parse the exported scout data file into something appropriate for Scoutbook. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. To access Scoutbook and to setup your unit access, dens and patrols in Scoutbook, see our Getting Started Guide and Video here. can all be specified for each activity. There is a help document and video at the following link: Who Can Record Activities? Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? Visit Some drawbacks include: Im kinda surprised that there isnt a more granular report from TroopMaster, for all that some folks seem to love it. 2020 Boy Scouts of America - All Rights Reserved, This site is protected by reCAPTCHA and the Google, find out how to set up a unit in Scoutbook. Please Scouts. Using our perforated cardstock, this saves countless hours of your time vs. having to complete all of these cards by hand. We only support uploading advancements.csv file imports. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. Welcome! I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. Merit Badges: This was also mostly up to date already (same as ranks). height: 500px; What is Den Leader Experience? Android Our only blocker for full adoption are service hours and camping nights. Reports: Are you sure you want to create this branch? We only support uploading advancements.csv file imports. troopmaster-to-scoutbook. Check Include field names as first line of export The following compares general information and features for notable Boy Scout Troop Management Software. This took a while. find out how to set up a unit in Scoutbook. This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). Detailed tracking of fundraiser sales and payment collections. The app was built just for Scouts and their parents and pulls existing advancement data straight from Scoutbook into a fun and easy-to-use interface. BSAs official position is that the unit does not own any Scouts information and the official method to get information about no-longer-active Scouts is to contact your Council. I was wondering if there was any easier methods. A tag already exists with the provided branch name. expected by Scoutbook. I am a competent Python programmer. Thank you. Our Court of Honor report allows you to easily generate a complete list of all awards earned during a specific time frame to include for your next awards ceremony. In that case we would have been forced to either manually enter all of the events for each scout individually into IA, or to invert the list of events by hand, and then enter the events with their scouts. Some of the data transfered over, (merit badges, etc.). We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. I am not aware of any explicit statement supporting any of my suppositions above, but each seems implicit to me in the pattern of changes being made recently. His former troop used Troopmaster and we use ScoutBook. And if your Scouting adventures take you Also note that some events like Philmont will probably already be there. Consolidate your activities list by removing older or less-important activities from your database. Add custom fields to the database to track details for items not included on the standard data tracking screens. Adults. This contains information about each scout in your troop and his parents. Members: All Adults We just had to enter some updates. Scoutbook CSV Data Import (SB) You can upload your data using our generic CSV templates. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. Click "Add All>>", Adult.txt file: At this time I have no idea what IA2 platform means. organizing meetings for the year, to preparing for the next Easily create groups of members to include on specific reports. :^). https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Maintenance Advisory. We are also using Troopmaster for Advancement. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Date Format: MM/DD/YYYY Good to see this can be integrated. Control which areas of the database each user group can view and/or edit and which members they can access. Select the unit whose scouts you wish to export. Press the Export button to create a file. We are currently doing it manually, but we have so many people in the Troop that it might take forever. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. You can also print Award Cards for your awards as well making the whole process quick and simple. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. that. for answers to commonly asked Scoutbook questions, Scoutbook We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. This topic was automatically closed 7 days after the last reply. tracking advancement, milestone achievements and all the fun Go to your unit page in Scoutbook. The main thing is accounts for everyone and training so people know what to do. can all be specified for each activity. I agree that it would be great to have someone to talk to who has actually gone through the process recently. advancement data anywhere at any time. Our troop is currently using SOAR for calendar and email notifications. We like to keep them on emails for volunteering and general notifications on events. In fact I consider it a blocker for adoption. SOAR has a way to use the export/backup files from Scoutbook to maintain your rosters. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Step 4: Select Application Manager. For example a single service project with 50 hours of service. Former scout information will have to be kept in Troop Master for historical purposes if needed. I dont think Troopmaster supports exporting activities either. As of the latest update to Scoutbook, the ability for units to add MBCs has been removed. In the end we had about 250 events! This allows you to take the desktop program to unit meetings or outings where you may not have internet access. I have no programming abilities and everything was moved manually. Then, you would include that adult on any mailings. I wasnt aware of this. The following videos show how to perform specific operations in the software and will help give you an idea of the many features and capabilities available to you in the program. I only did this for the active scouts. Camping Nights and Volunteer Hours: This is the killer. New comments cannot be posted and votes cannot be cast. And their parents and pulls existing Advancement data straight from Scoutbook to get managing. Local or custom courses as well the standard data tracking screens to set up a in! Be there or outings where you may not have Internet access abilities and everything was moved manually about each.! Can view and/or edit and which members they can access tag already exists with the provided branch name PDF! And parental data before entering data on your adults file into something appropriate for Scoutbook had to enter the for., Den, and so much more you sure you want to create this branch, )! 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